Data protection and cookies
Data Protection Officer
Data Protection Officer Tomi Lindholm
Prime Minister’s Office, Government Administration Department
Prime Minister’s Office
PO Box 23, 00023 Government
Registry: kirjaamo(at)vnk.fi and tel. +358 295 160 334
The Data Protection Ombudsman monitors compliance with the data protection legislation in Finland.
Further information about your right to data protection: tietosuoja.fi
Accreditation during Finland's Presidency of the Council of the European Union
The Prime Minister’s Office will produce together with CWT Finland the registration service for delegates and the media during Finland’s Presidency of the Council of the European Union. CWT Finland will collect personal data on delegates and media representatives and store it in the Lyyti registration system for the duration necessary for the provision of services and for meeting statutory requirements on duties such as financial reporting.
Personnel at the Prime Minister’s Office will process data on names and dates entered in the CWT Finland registration system (Lyyti) when their duties so require.
The names and email addresses of the delegates will be transferred from CWT Finland’s system (Lyyti) to the Presidency Portal for Informal Events, which is administered by the General Secretariat of the Council. Delegates can login on the Presidency Portal after completing their accreditation for a specific meeting.
Data on delegates and media representatives will be transferred from Lyyti to the system administered by the Prime Minister’s Office. This system is used to process and grant access passes to meetings held in Finland.
We process personal data in accordance with Article 6, paragraph 1, point (c) of the General Data Protection Regulation (GDPR). Such processing is necessary for the fulfilment of the statutory duties of the Prime Minister’s Office.
The data stored
Information entered in the Lyyti system upon registration include name, nationality, date and place of birth, phone number, name of country or organisation represented, photo, copy of identity card, and dietary requirements if any. Media representatives are also requested to provide the contact information of their employer.
Disclosure of data
Media accreditation also includes a security clearance. The main data controller for the security clearance register is the Finnish Security Intelligence Service. The Prime Minister’s Office will disclose the personal data of individuals whose consent has been obtained for the purposes of security clearance.
The Prime Minister’s Office will not disclose any data to entities outside the European Union and the European Economic Area.
Data storage period
Personal data will be retained for the duration necessary for the Prime Minister’s Office to implement agreements and provide services, respond to inquiries on events, and meet legal obligations and statutory requirements, including financial reporting.
Website visitor tracking and cookies
General statistical data are collected on the website visitor tracking of the site. The data are used for developing the website services. The data collected include, for example, the web pages viewed, time of visit, browser type and operating system. This tracking does not directly collect data that would enable individual visitors to be identified.